How to empower your team and help them be productive while working flexibly
As we well know, the whole world had to quickly adapt to remote working during the pandemic. With many businesses not having the correct infrastructure in place and having to make do with what they could, it made it difficult for employees to be productive and efficient.
However, the result of this has meant that many businesses started to invest heavily in the ability for their employees to work flexibly and similarly employees have become accustomed to working both in and out of the office so are keen to continue to reap the benefits of flexible working.
Therefore, it seems like a step backwards to not continue to let employees to have the freedom to work flexibly, especially if they believe that they are more productive. However, this means that many adaptations and advances must happen so that it is a seamless process.
There are many ways to embrace the new working world, which include:
Having the correct infrastructure in place
For flexible working to be successful you need a responsive, cloud-based, secure infrastructure in place. Not only for your devices such a laptops, tablets, phones and desktops but also for your printers.
Many businesses still rely on print whether that’s solicitors, estate agents or even the healthcare sector, therefore printers also need to be incorporated into the new world of flexible working. Afterall, if employees have to be in the office to print then the productivity of home working decreases straight away.
Therefore, ensuring that those that need to print from home can do so seamlessly without having to worry about being connect to the network or running out of consumables means that everyone can be as effective as possible. It also means that employees won’t be struggling to connect personal printers and increasing security issues.
Having the correct infrastructure in place also means that there will be less IT and technical support needed for those working from home or on the go, which in turn takes pressure off internal IT teams.
Digitalising your documents
So, your employees may have all the right equipment they need, a laptop, internet access, office space but what about business documents? How easy is it to access the files that they need?
To save your employees time looking for the files they need or having to ask their colleagues to send documents across or even having to wait to go into the office before they can complete certain tasks, ensure that your documents are digitalised, searchable and accessible.
Using cloud-based storage solutions means that all your business data and files can be stored online and accessed whenever and wherever they are needed. No more piles of paper on people’s desks!
Security is extremely important no matter where you are working, however with a higher reliance on the cloud and employees having access to company data when they are at home it is paramount that your devices, emails and data are not only secure but also backed up reduce the risk of any cyber-attack and data loss. Making sure that aspects such as Multifactor Authentication or password portals are used are simple ways to help ensure seamless and secure working from home (as there is nothing worse than forgetting your long, complex passwords!)
Therefore, resulting in you having peace of mind knowing that when employees are using company information and networks that they are doing so securely and there isn’t a threat to your team.
Take a look at our latest IT article to find out more about why cyber security is more important than ever.
How DNS can help
Enabling your team to take advantage of flexible working doesn’t have to mean more work for your business. Leave us to sort your infrastructure, digitalise your documents and ensure top levels of security within your business. Contact us to find out more.